Participant agreement

You are really important to us and we want you to have an incredible time at our events. Your experience will be shaped by the people around you, and theirs by you. That is why everyone attending agrees to this Participant Agreement, along with our Terms & Conditions: the person making the booking accepts both for their group when booking and enrolling, and by coming to the event you accept them too.

This agreement covers the expectations we have of everyone on site, and just as importantly, the risks you are accepting and your responsibilities for keeping yourself and others safe. Please read the Safety & Risk section carefully; it matters.

We know this might be more than you are usually asked to commit to before an event, and it is perfectly ok if some of these ideas are new to you. If you would like help with any of it, just ask; we will be very happy to support you.

Wherever we can, we will start with a friendly conversation. But if someone seriously or repeatedly breaks the expectations in this agreement, or we need to act to keep people safe or to comply with the law, we may remove them from the event immediately and without a refund, as set out in our Terms & Conditions.

Beyond the expectations, we encourage you to go above and beyond, and we have added ideas to help. The "we encourage you to" lists are exactly that: encouragement, never grounds for removal. A small action by you can make someone else's weekend; that is a special thing and well worth the effort.

Inclusivity

We want everyone to feel welcome at our events for exactly who they are, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical and mental health, appearance, body shape and size, race, ethnicity, religion (or lack thereof), place of origin and residence, family setup, political choices, and education, skill or ability level.

You are expected to:

Not use offensive, derogatory or insulting language

Not deliberately intimidate, embarrass or shame others

Not make jokes at other people's expense

Be tolerant of other people's personalities, ideas, knowledge, abilities and choices

Treat everyone on site, including our team, volunteers and activity leaders, with respect

We encourage you to:

Invite others into any small friendship groups you have created

Be supportive, patient and encouraging of other people's participation and learning

Use inclusive language such as "hi team" instead of "hi guys"

Use gender neutral terms such as "they/them" unless you know someone's chosen pronouns, which may be they/them, she/her, he/him or otherwise

Have open and supportive conversations about what is important to you and why, so that others can learn; don't assume they have, or should have, the knowledge you do

Looking After Each Other

Camp Wildfire is an adults-only event, and looking out for each other is part of the culture: from the dancefloor to the campfire, everyone plays a part in keeping this a place of fun and freedom, not fear. Predatory or harassing behaviour is everyone's problem, and it will get you removed.

You are expected to:

Respect other people's personal space and boundaries, and give them the room they need to feel safe

Be considerate with everyday contact; not everyone wants a hug or a hand on the shoulder, especially from someone they have just met, so take your cue from them and ask if you are not sure

Get clear, enthusiastic consent for any sexual or intimate contact, every time; it can be withdrawn at any point, and cannot be given by someone incapacitated by alcohol or anything else

If someone moves away, goes quiet, says no or just isn't clearly into it, stop; carrying on after that is harassment

Treat contact details and personal information shared through opt-in social features (such as event noticeboards or connection apps) with respect; misusing them to harass anyone will mean removal

We encourage you to:

Be an active bystander: if you see someone looking uncomfortable, check in with them first, create a distraction, or calmly say "that's not ok", and let them take the lead on what happens next

Look after your mates and your campsite neighbours: if someone has had too much, is on their own, or seems lost or low, stay with them, get them water or warmth, and find our team if they need more help

Tell our team if someone's behaviour makes you or anyone else feel unsafe or uncomfortable, however small it seems; you can talk to any of us day or night, or email office@wildkind.co.uk after the event, and you will be listened to and taken seriously

Safety & Risk

Our events are outdoor adventures: camping, woodland and open country with uneven natural ground, tree roots, slopes and holes, plus real tools, heights, water and weather. We take reasonable care to make them safe and our activities are run by trained leaders, but adventure carries real risks that cannot be removed entirely, from trips and falls on rough ground to the risk of serious injury. By attending, you accept the risks that remain after we and our partners have taken reasonable care, and you take responsibility for your own safety decisions. This covers the whole site, not just booked activities: casual games, walking between areas and simply being outdoors all carry the same ground and weather risks. Each activity's description sets out its own specific risks; by enrolling in an activity, you are accepting those risks and confirming that you are fit to take part. Most accidents are preventable, and preventing them is a job we share with you.

You are expected to:

Follow the safety rules of the event and the instructions of event staff and activity leaders

Do not light fires, BBQs, candles or any naked flames outside designated areas

Only join activities that you are fit and healthy enough to take part in, and never while under the influence of alcohol or drugs; activity leaders can and will refuse participation

Tell our team straight away about any situation that may be a danger to you or other people

Report any injury, accident or hazard to our team straight away, however minor, so we can help and record it

Be prepared for a weekend outdoors in a rural environment, and bring and wear appropriate clothing and footwear

We encourage you to:

Take out your own personal accident insurance cover

Seek medical advice from your doctor if you are unsure about your ability to take part in an activity

Photos & Filming

We film and photograph our events for safety, security and marketing; footage and photos may include you.

You are expected to:

Be considerate when taking your own photos; ask before photographing people you don't know

Never share images of other people without their ok

What You Can Bring

A personal and bag search is a condition of entry to our events. Some items are not allowed on site; the full list is in our Terms & Conditions, and prohibited items may be confiscated. Adults may bring a maximum of 8 cans of beer, cider, wine or pre-mixed spirits.

Sustainability

Leaving no trace matters to us. The biggest difference to our events' waste and emissions comes from what everyone brings on site, so we need your help. We have fantastic facilities onsite to ensure you have an affordable, wonderful, comfortable time.

You are expected to:

Only bring things you really need, and take them home with you

Only bring food and drink that you are definitely going to eat and drink over the weekend

Only bring food and drink in recyclable or compostable packaging

Use the bins provided; no dropped litter or cigarette butts

Not harm or damage any plants or wildlife

We encourage you to:

Invest in a reusable water bottle, mug, cutlery set and drinking straw and bring them with you

Travel to the event by public transport or bicycle

Use eco friendly soaps, shampoos, body washes, toothpaste and toothbrushes

Only use organic and biodegradable materials in costumes and adornments

In this agreement, "we" and "us" means Adventure Camp Ltd (trading as Wildkind), the organiser of Camp Wildfire.